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Warning Letter to Employee for Poor Performance

Warning Letter to Employee for Poor Performance

More often than not, you might be wondering how to warn or reprimand your employee for his poor performance. The article below will tell you how to issue a warning letter to the employee for poor performance.
Workspirited Staff
Last Updated: Apr 29, 2018
What do you think an organization expects from a person when it hires him / her? Performance is the answer, without doubt. An organization would reach the pedestal of success, only if each and every person involved in it is 'performing'. Performance is a very broad term with a huge meaning, it considers all the aspects related to the organization. Though performance measures vary from one organization to another, fulfillment of given targets is the most important one, which is considered while evaluating performance. The functioning of each employee is under scanner, and if there are repeated instances of the person under-performing, a warning letter is served to the employee to make amends and perform. Extra precaution and special care is necessary while writing a warning letter to an employee for poor performance. Neither should it be too harsh in the use of words, nor should it be too light and casual. The letter should just serve the purpose for which it is written, i.e., it should be a 'warning', which brings the employee back on track. Here are some sample letters given below, and a template, which would help you in the purpose.

Template

Your Name
Company Name
Address of the Company
Date

Employee Name
Employee Designation/Position
Employee Department

Subject: Warning letter for poor performance.

Dear Employee name,

(content of the letter)

Yours sincerely,
(Signature)
Your Name

Sample 1

Your name
Company Name
Address of the Company
Date

Employee Name
Employee Designation/Position
Employee Department

Subject: Warning letter for poor performance.

Dear (employee name),

The company has been monitoring your performance since the last couple of months, and it has unfortunately revealed that you are consistently not meeting the targets which were set for you. It was appropriately explained to you on the first day, that fulfillment of daily targets by each employee is of huge significance to the company's growth. So, this attitude on your part was unexpected. The company has huge expectations from you, and you should feel free to communicate any problems from your side.

Take a note that your performance would be stringently reviewed in the coming months, and a final decision would be taken depending on your performance in these months. You would invite strict action in the form of termination, if any positive action is not seen on your part.

Yours sincerely,
(Signature)
Your name

Sample 2

Your name
Company Name
Address of the Company
Date

Employee Name
Employee Designation/Position
Employee Department

Subject: Warning letter for poor performance.

Dear (employee name),

Monthly evaluation reports have revealed to us that your performance is not up to the mark and satisfactory. The company intends to warn you through this letter, that such consistent poor performance would not be tolerated for a long time. An overall satisfactory performance is expected from you by the company.

This letter is to inform you that in the coming months your performance would be under strict scanner, and a final decision would be taken after considering your performance in these months. The company expects you to perform and contribute in the company's growth. Feel free to talk out any problems from your side.

Yours sincerely,
(Signature)
Your name

A warning letter serves as an eye opener to the employee and can make him/her depressed, decreasing his performance even further. So the past performance of the employee should not be ignored. Motivation from the human resource department also plays a huge role in making the employee perform better.