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Sample Resignation Letter with Reason

Sample Resignation Letter with Reason

You will need to draft a professional resignation letter when you leave your job. The article below provides you with a sample resignation letter with reason.
Tulika Nair
Writing a letter of resignation, and a proper one at that, is very important, because under normal circumstances you would want to leave the company you are working at on good terms. Even if your tenure at the company has been a difficult one, you would want to end the association on a tactful note. This is very important to keep in mind while drafting a resignation letter. A well-drafted letter that is written in a proper manner ensures that your exit process is smooth and without problems. It also assures that your old employer will maintain a positive relationship with you. This is important along with learning how to handle an exit interview well, because if you ever need a reference letter from them, you do not want to be stuck in an awkward situation.

How to Write a Letter of Resignation
  • The first and foremost thing to remember is to be to-the-point.
  • Do not ramble while writing a letter of resignation. Keep it concise and precise.
  • There are some important details that need to be mentioned in any letter of resignation.
  • One of the most important of these details is to provide your boss with the exact date from when you want your resignation to be effective.
  • You will also need to make a mention of your notice period.
  • If you are willing to serve your notice period, then say so. Otherwise, add a line stating that you want to talk about the clause of the notice period.
  • Look up any sample and you will always note that the letter's tone should be polite. While it is always okay to imagine telling your employers exactly what you think about the company, avoid the temptation.
  • Always be professional in your dealings with the company you are leaving.
  • Any resignation letter will be incomplete if you do not include the reason for quitting your job.
  • You may want to refer to a sample in order to understand how to draft such a letter. Put this explanation into a couple of lines.
  • Always ensure that while writing a letter of resignation you mention the status of the work that you were responsible for.
  • If you have a good working relationship with your boss, then offer to train your replacement.
  • Make documents detailing everything about your projects and important information that your replacement will need to know. While sending out your letter of resignation, attach this documentation.
  • The letter always mentions the positive association that the employee has with the company.
Example of a Resignation Letter with Reason

Matthew Harding
Assistant Producer
Glitch and Blink
232 - Silver Street
Crowley County, LA, California - 232325

Date: 23rd November 2010

Jeanine Mason
Glitch and Blink
232 - Silver Street
Crowley County, LA, California - 232325

Dear Jeanine,

The reason I am writing this letter is to inform you that effective 1st of December, I will be resigning from my position of Assistant Producer at Glitch and Blink. This is a decision that I have to take due to some personal reasons that will require me to relocate to San Francisco.

Working with Glitch and Blink has been a wonderful experience, and I would not trade the experience for any opportunity. The various projects that you have assigned me over the period of two years that I have worked here has helped me grow as an individual.

Please do let me know if I can assist you in any training required during the transition period. I wish the team and the company all the best in the future.

Thanking you

Yours sincerely,
Matthew Harding

Hopefully this sample letter has helped you understand how to draft a resignation letter. A sample letter of resignation is the best way to learn the proper language that should be used to draft such a letter.