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Pay Raise Letter Samples

Pay Raise Letter Samples

Are you looking for some effective pay raise letter samples that will help you get that much-needed raise? The following article will cover some useful pay raise letters that will help you draft a letter.
Workspirited Staff
Last Updated: May 30, 2018
As an employee, there comes a time when one considers asking the boss for a raise or promotion. Most of the time one feels it is better to ask for a raise with the help of a business letter, rather than approaching verbally. However, it is very important to choose correct words in your pay raise letter format. You do not want your boss to take your request in the wrong sense and hold it against you.

You need to be very tactful with your pay raise letter formatting and send it over at an appropriate time. You should consider your company policy, before sending over a pay raise letter. If your organization carries out annual appraisal and salary hike, then there is no point in sending the letter, if you have been with the company for only 4 months. You will obviously be turned down and your request will not go down well with your boss.

When you prove your value and mettle to your boss and the time is right, you can take a step ahead and ask for a salary raise. There are some rules regarding pay raise letter formats that you should keep in mind. Let us see some tips on how to write the letter before we see some pay raise letter samples.

Pay Raise Letter Format

When writing a pay raise letter, it should be brief and not a very long one. The tone should be confident and persuasive. You should give a valid reason that shows why you deserve a raise. Do not make your tone too overpowering and demanding. The focus of the letter should remain your progress in the company. You should positively show your contributions to the company. You can even explain that you share a good rapport with the boss as well as others in the company. Do not attempt to threaten that you may think of looking for new employment, if the demand is not met. You do not want to spoil your warm relationship shared with the company. You could even request a personal meeting to discuss your increment and promotion. Let us have a look at some of the pay raise letter samples.

Pay Raise Letter Template

(Date)

To:
(Name of Your Boss)
(Business Address)

From:
(Your Name)
(Your Address)

Dear Mr./Mrs./Ms. (Last Name of Your Boss):

Introductory paragraph
Write about yourself, the number of years or months you have been with the company and mention your reason for writing the letter.

Second Paragraph
Explain you're a resource person and request for a raise or promotion. You need to clearly demonstrate your accomplishments.

Last Paragraph
This is the closing invitation to invite you for further discussion. Do not forget to thank the employer for his time.

Sincerely,

(Your Signature)

(Your Name)
(Designation)


Samples of Pay Raise Letter

Pay Raise Letter Sample # 1

Date
Name of Boss,
Designation,
Company.

(Your Name)
(Your Address)

Subject: Raise in the salary

Respected Sir/ Madam,

With due respect, it is stated that I have worked with great zeal and devotion for your company for the last 3 years. During my employment period, I have completed my targets on time and achieved my goals. My behavior and communication with all the staff members is also been excellent. It would be so nice of you if you have a look about my salary increment. I would always be a loyal and hard worker of your team.

Yours sincerely,

XYZ
Designation


Pay Raise Letter Sample # 2

Date
Name of Boss,
Designation,
Company.

(Your Name)
(Your Address)

Subject: Raise in the salary

Dear Sir:
This formal letter is in reference to the revision of my position responsibilities and duties as it pertains to the mission of this successful organization. I currently take great pleasure in diligently carrying out my daily assignments for the Main Road and Elphiston Road branches. However, I find it imperative to respectfully request a raise, for which my duties are a bit abundant considering my hourly wage. If it is impossible to do so, I am content with merely one branch to look after. I would like to thank you for your time in advance.
Sincerely,

XYZ
Designation


Pay Raise Letter Sample # 3

Date
Name of Boss,
Designation,
Company.

(Your Name)
(Your Address)

Subject: Raise in the salary

I'm grateful for the opportunity to work for your company and I enjoy doing so. I hope you'll agree that, in the 2 years I've worked for you, I've become an integral member of your team and accomplished many company goals. For example, in the last six months alone, I've (Give a bullet list of all your major accomplishments).

However, I'm still working for the initial salary on which we agreed two years ago. As I recall, we also agreed to renegotiate my salary in two years based on my accomplishments, and that time has come. In light of my accomplishments and as per our agreement, I'm respectfully requesting an immediate pay raise of six percent, to be followed in six months by a performance-based pay raise of an additional three percent.

I strongly feel that I've earned the immediate pay raise and I'm confident that I will also earn the six-month raise based on my performance. But I'm willing to negotiate, per our agreement. If you would like to meet to discuss this, please let me know. If I don't hear from you by [reasonable date], I will assume that you've waived off our meeting because you've agreed to my terms.

Thanks again for the opportunity. I look forward to continuing to be a key player on your team in a mutually rewarding relationship.

Sincerely,

XYZ
Designation


These are some salary increase request letter samples that you can refer to before writing one for yourself. Your letter should not sound you are over-confident and over-demanding. Remember to be tactful and not spoil your cordial relationship with the boss. I hope this article on pay raise letter samples has helped you with some useful formal letter writing tips.